Siw Inspection Photo App
Privacy Privacy Policy

Privacy Policy

This policy explains what data we collect, how we use it, and your choices when using the SOR Search application.

Effective date: 2026-03-03
Last updated: 2026-03-03
Data processed
Documents & extracted fields
Storage
Temporary cache + OneDrive outputs
Your control
You choose what to upload/search

Contents

1. Information We Collect
2. How We Use Information
3. Sharing & Disclosures
4. Data Retention
5. Security
6. Your Rights & Choices
7. Third-Party Services
8. Contact
If you have questions, reach out to the contact listed below.

1. Information We Collect

  • Account/session data: basic session identifiers used to keep you logged in.
  • Documents & inputs: the files you search (e.g., PDF, DOCX, XLSX) and keywords you submit.
  • Extracted results: item codes, descriptions, units, and rates derived from your documents.
  • Operational logs: timestamps, error logs, and performance diagnostics to run and improve the service.

2. How We Use Information

  • To perform search and extraction and display results to you.
  • To generate output files (e.g., Excel) and save them to your configured storage (e.g., OneDrive).
  • To troubleshoot issues, monitor performance, and improve accuracy.
  • To enable requested integrations (e.g., creating QuickBooks estimates) when you click those actions.

3. Sharing & Disclosures

We do not sell your data. We may share data only:

  • With service providers needed to operate the app (e.g., cloud hosting, storage).
  • With integrated platforms you configure (e.g., OneDrive/SharePoint, QuickBooks).
  • When required by law or to protect rights, security, and integrity.

4. Data Retention

  • Temporary cache: search results may be cached for performance and cleared when you click “Clear”.
  • Output files: saved in your OneDrive/SharePoint location until you delete them (and/or per your org policy).
  • Logs: retained for a limited time for security and debugging.

5. Security

We use standard security practices such as access control, secure transport (HTTPS), and credential-based authentication for integrations. No system is 100% secure; please use strong credentials and follow your organization’s policies.

6. Your Rights & Choices

  • You can clear cached results using the “Clear” button.
  • You can delete output files from your OneDrive/SharePoint storage.
  • You can request access, correction, or deletion of personal data where applicable.

7. Third-Party Services

Integrations such as Microsoft OneDrive/SharePoint and QuickBooks process data under their own policies and terms. Please review those policies if you have concerns.

8. Contact

For privacy questions or requests, contact:

Privacy Contact: admin@siw.sg
Company: Smart iLab Works (SiW)

This template is provided for general informational use. Consider legal review for production use.